Kaya Track

Know what your buildings earn, what they cost, and who looks after them.

Kaya Track puts rent, contracts and repairs for every building on the owner's phone, with the manager, tenants, technicians and bills officer working in the same app.

Join the waitlistSee what owners get
67%units occupied
73%of November rent collected
4contracts ending in 30 days
What an owner sees on opening the app. Figures are sample data from the demo.
Kaya Track owner overview showing occupancy, rent collected and repairs
M-PesaMixx by YasAirtel MoneyHaloPesaBank transferCashKiswahiliEnglishReceipts in TZSOwner, manager, tenant, technician, bills officer
For the owner

Five questions every owner asks. One screen answers each.

How much rent has come in?

Rent collected, building by building.

Each building shows what was expected this month and what has arrived, so a slow month is visible while there is still time to act.

Riverside ApartmentsTZS 3.6M of 5.3M
Hillview HouseTZS 2.5M of 2.5M
Sunset CourtTZS 0.9M of 1.75M
Who still owes?

Overdue rent, by name and amount.

Late tenants are listed with how many days and how much. The manager sends a reminder or records the payment from the same row, and the tenant gets a numbered receipt.

TZS 2,550,000 still owed by 4 tenants
Which contracts are ending?

No contract ends without you knowing.

Contracts ending in the next 30 days rise to the top, next to whether that tenant's rent is paid. Tenants can ask to renew from their phone.

Where does repair money go?

Every part is priced and approved first.

A technician cannot simply buy parts and send a bill. Each request states the item and the price, the manager approves or declines it, and the cost stays on the repair record.

Was the job done well?

Tenants rate the work, so you see who delivers.

When a job is marked done, the tenant confirms it is fixed and gives the technician up to five stars. Ratings build into a record for each technician.

  • Faith Achieng
  • Hassan Ali
Repairs

Every repair is followed from the first report to the tenant's rating.

Nothing depends on a phone call someone forgot. Each step is recorded with who did it and when.

1

Tenant reports

Picks the problem and adds a photo.

Report a problem screen
2

Manager assigns

Chooses a technician and books the visit.

Assign a technician screen
3

Technician works

Posts updates, photos and parts needed.

Technician job update screen
4

Tenant confirms

Says whether it is really fixed.

Has the problem been fixed screen
5

Tenant rates

Gives the technician up to five stars.

Rate the technician screen
One app, five people

Everyone works from the same record.

One list of what needs doing today.

The manager's home screen gathers everything waiting on them across all buildings.

  • New repair requests, urgent ones first
  • Parts to approve or decline
  • Overdue rent, with remind and record
  • Notices to one building or all of them
Owner building screenManager today screenTenant home screenTechnician jobs screenBills officer water meter screen

Built for how property works in Tanzania.

  • Kiswahili and EnglishEach person chooses their own language. Try the switch beside the phone.
  • The ways tenants already pay
    M-PesaMixx by YasAirtel MoneyHaloPesaBankCash
  • Shillings throughoutRent, deposits, receipts and parts are all in TZS.
  • Made for the phoneTenants and technicians do everything from a mobile.
Tenant home in EnglishTenant home in Kiswahili

What changes for the owner.

Without Kaya Track
With Kaya Track
Rent
You ask the manager who has paid.
You see collected against expected for every building, and who is overdue.
Water bills
Meter readings on paper and bills worked out by hand.
The bills officer types each reading, the bill goes to the tenant, and you see what is collected.
Repair costs
A bill arrives after the money is spent.
Each part is priced and approved first, and stays on the repair record.
Technicians
You rely on word of mouth.
Tenants confirm each fix and rate it, so every technician has a track record.
Contracts
An ending date is easy to miss.
Contracts ending within 30 days are listed with their rent status.
Proof
Paper receipts and message screenshots.
A numbered receipt for every payment and a timeline for every repair.

Be among the first owners on Kaya Track.

Kaya Track is coming to the App Store and Google Play. Join the waitlist and we will send you the download link on launch day.

  • Early access before the public launch
  • Help setting up your buildings, units and tenants
  • Updates on WhatsApp, in Kiswahili or English
Prefer to talk first? WhatsApp or call +255 652 960 785 Email info@kayatrack.co.tz

Join the waitlist

Takes under a minute. Free.

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We only use your details to tell you about Kaya Track. Privacy policy

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Sera hii ya faragha inapatikana kwa Kiingereza kwa sasa. Toleo la Kiswahili litapatikana hivi karibuni.

Legal

Privacy policy

Kaya Track Privacy Policy · Effective date: [DD Month 2026]

Kaya Track is operated by Bunifu Art, [registered company number / BRELA number], [physical address], Tanzania ("we", "us"). We are registered with the Personal Data Protection Commission (PDPC) as a data controller under registration number [PDPC number]. This policy explains what personal data we collect, why, and the rights you have under the Personal Data Protection Act, 2022.

1.1 Who this policy covers

It covers everyone who uses Kaya Track: property owners, property managers, tenants and maintenance technicians. Where an owner or manager adds a tenant or technician to the app, the owner or manager also controls that data for their own property business, and we process it on their behalf.

1.2 What we collect

WhoPersonal dataWhy we need it
All usersFull name, phone number, email (optional), password (stored encrypted), profile photo (optional), language preferenceTo create your account, sign you in and contact you
Property owners and managersBusiness name, TIN (if given), property and unit details, mobile money or bank payout detailsTo manage properties, record rent and send payouts
TenantsUnit and lease details, emergency contact, ID type and number (only if the owner requires it), rent payment recordsTo manage your tenancy and record rent paid
TechniciansTrade or skills, service areas, job history, ratings from tenantsTo assign repair jobs and show performance to owners
Repair requestsDescription, photos, unit location, status updates, star ratings and commentsTo get repairs done and track their cost and quality
Device and usageDevice model, app version, IP address, crash logs, push notification tokenTo keep the app secure, fix errors and send notifications

We do not collect or store full card numbers or mobile money PINs. Payments are processed by our licensed payment partner, and we receive only the transaction reference, amount, date and status.

1.3 How we use your data

  • To provide Kaya Track: managing properties, units, tenants, leases, rent records and repairs.
  • To send you SMS, push and in-app notifications about rent, repairs and your account.
  • To show owners reports on rent collected, repair spending and technician ratings.
  • To keep the service secure, prevent fraud and fix technical problems.
  • To meet our legal duties, including tax and PDPC requirements.

We do not sell your personal data. We do not use it for advertising by other companies.

1.4 Our legal basis

We process your data with your consent, which you give when you create an account or accept an invitation. We also process it where it is needed to perform our contract with you, or to comply with Tanzanian law. You can withdraw consent at any time (see 1.9), but some features will stop working if you do.

1.5 Who we share it with

  • People on your property: owners and managers see their tenants' and technicians' details; tenants see their own lease, payments and the technician assigned to their repair; technicians see only the unit and request details needed for the job.
  • Service providers who work for us under contract: hosting [provider name], payment processing [aggregator name, e.g. Selcom / AzamPay / ClickPesa], SMS delivery [e.g. Beem Africa / NextSMS], error monitoring [e.g. Sentry].
  • Authorities when Tanzanian law requires it, such as a court order or a lawful request from the PDPC or TRA.

We share data with third parties only with your consent or where the law allows it.

1.6 Data stored outside Tanzania

Some of our service providers store data on servers outside Tanzania, in [country / region, e.g. South Africa]. We transfer data only to countries with adequate protection or with your consent, and only after obtaining a transfer permit from the PDPC as the Act requires.

1.7 How long we keep it

  • Account data: while your account is active, then deleted or anonymised within [90] days of closure.
  • Rent and payment records: [7] years, to meet tax and accounting requirements.
  • Repair requests and photos: [3] years after the job is closed.
  • Device logs: [12] months.

1.8 How we protect it

We use encrypted connections (HTTPS), encrypted passwords, role-based access so each user sees only what their role allows, separation of each owner's data from other owners, daily backups and access logs. Our staff and contractors are bound by confidentiality duties.

1.9 Your rights

Under the Personal Data Protection Act you can:

  • ask for a copy of the personal data we hold about you;
  • ask us to correct data that is wrong or incomplete;
  • ask us to delete your data where we no longer have a lawful reason to keep it;
  • object to certain processing, or withdraw your consent;
  • complain to the Personal Data Protection Commission.

To use these rights, email [privacy@kayatrack.co.tz] or use Settings › Privacy in the app. We will reply within [30] days. If your data was added by a property owner or manager, we may pass your request to them.

1.10 Data breaches

If a security breach affects your personal data, we will notify the PDPC promptly, as the Act requires, and inform affected users without unnecessary delay with what happened and what to do.

1.11 Children

Kaya Track is for people aged 18 and over. We do not knowingly collect data from children. If a child's data has been added, contact us and we will delete it.

1.12 Changes to this policy

We will notify you in the app and by SMS or email before any important change takes effect.

1.13 Contact us

Data Protection Officer: [name], Bunifu Art
[address], Tanzania
Email: [privacy@kayatrack.co.tz] · Phone: [+255 …]

If you are not satisfied with our response, you can complain to the Personal Data Protection Commission (PDPC), Dodoma.